How to get involved

Everyone is welcome!

We’d love to see you at the monthly meetings. You can even just visit one of our meetings without joining the committee. Just email JMSA@nh.org.au to be invited.

Every year in January we hold the Annual General Meeting of the preceding clinical year and the new executive committee is voted in. In February there is a special meeting later in the month than usual to allow the new doctors to settle in. We then hold nominations for the general committee. Please see the Terms of Reference for full details.

Northern Health JMSA Committee Nominations

 

  • Members of the JMSA Committee shall be elected by all Doctors in Training, including interns, residents, registrars and fellows via an online vote
  • Efforts shall be made to ensure representation from staff across the training levels
  • Minimum Expectations of JMSA Committee members:
    • Engagement in elected role
    • Minimum of 50% attendance at meetings
    • Actively engage in JMSA activities
  • Should a committee member fail to meet the requisite attendance threshold, their other contributions to the association will be considered
  • If a committee member’s contributions are deemed unsatisfactory, the member will not be eligible to receive any formal recognition of JMSA Committee membership
  • Please note that you must have an active JMSA membership (please refer to your recent payslip to confirm active membership) to nominate yourself for a 2024 JMSA Committee position
  • To be eligible to apply for an executive committee member position it is preferable to have worked at Northern health for at least 1 year

Nomination Form: https://forms.office.com/r/ZYEequGMHE

 

Executive Committee Position Descriptions

 Co-presidents x2

  • Represent and lead the JMSA
  • Preside at all meetings at which he/she is present
  • Have a vote and a casting vote
  • Delegate duties to other committee members as appropriate
  • Represent the JMSA and JMO cohort at the following meetings: (or arrange a delegate where required)
  • JMO Forum
  • SMSA monthly meeting
  • Provide monthly update via email or Northern Doctors website to all members

Secretary x1

  • Maintain up-to-date lists of junior medical staff, and create email contact list groups
  • Organise monthly meetings
    • Send reminders of upcoming meetings to members
    • Book meeting rooms
    • Send out agenda at least 3 days prior to meeting
    • Record minutes of all meetings
  • Record attendance of members at meetings and check in on members who fall below minimum attendance requirement at mid-year
  • Conduct all correspondence from the jmsa email account
  • Perform administrative tasks

 

Co-treasurers x 2

  • Maintain and facilitate the records of the finances of JMSA
  • Manage the bank accounts held by the JMSA as account signatories
  • Create an annual budget prior to the first monthly meeting in February 2024
  • Advise and guide the JMSA Committee on expenditure for events throughout the year
  • Provide a report of the JMSA’s finances at JMSA committee meetings at least twice per year
  • Organise payments and reimbursements for expenses incurred by JMSA
  • Liaise with social representatives to oversee event budgets
  • Work closely with the Sponsorship and Membership Director to ensure long-term financial sustainability for JMSA

 

Sponsorship and membership director x1

  • Oversee the sponsorship and membership portfolio working closely with the sponsorship officers and the membership & promotions officer
  • Work closely with JMSA sponsorship officers and delegate responsibilities to guide the sponsorship portfolio to seek sponsorship for the JMSA, events and weekly lunches or morning teas
  • Work closely with the membership & promotions officer to monitor JMSA membership activity and to seek partnerships to secure member exclusive discounts for JMSA members
  • Work closely with the executive team, social representatives and education representatives to help seek sponsorship for events
  • Liaise with Northern Health SMSA and Hospital Executive Committee for sponsorship of JMSA events
  • Serve as an additional bank account signatory for the JMSA bank account to monitor sponsorship payments and oversee bank activities
  • Work closely with the co-treasurers to ensure long-term financial sustainability for JMSA

 

General Committee Position Descriptions

 

ECO Representative x1

  • Liaise with the Northern Health Green Team
  • Investigate and implement opportunities to improve the environmental impact at the Northern Health
  • Mange the compost bin in ressies
  • Manage the garden and inpoor plants in ressies in conjunction with the ressies reps

 

Education Representatives x 2

  • Work with the Medical Education Unit re: Intern & HMO formal teaching program
  • JMSA representatives collaborate with the Medical Education unit on the AMC Framework Committee monthly meetings as the PMCV – JMO Vic Health Service representative
  • Organise educational opportunities for medical students and junior medical staff
  • Put on regular workshops through the year
  • Advertise external education opportunities
  • Support the medical education unit to ensure the education calendar is up to date with current northern health education events

 

IMG Representative x1

  • Represent the interests of IMGs
  • Encourage engagement of IMG JMOs with JMSA social events
  • Organize IMG specific education sessions with support of Medical Education Unit
  • Update the IMG Rover annually

 

IT Representative x1

  • Be proficient or willing to learn the program WordPress (no coding involved)
  • Maintain the JMSA section of the Northern Doctors webpage
  • Attend the Medtasker working group monthly meetings and communicate the meetings to the JMSA members
  • Seek other opportunities to ensure the JMO perspective is included in the implementation of NH IT projects, including changes required to the EMR

 

Membership and Promotions Representative x1

  • Monitor and update the JMSA facebook page
  • Assist in the promotion of JMSA social events, including the designing of posters and photography
  • Encourage increased membership to JMSA at regular opportunties

 

Research Representative x1

  • Liaise with Research Leads in units
  • Develop Hospital wide research database
  • Run workshops to teach JMOs about research
  • Represent JMSA in the Northern Health Research week
  • Actively promote research opportunities available in Northern Health

 

Sponsorship Representatives x 1

  • Obtain sponsorship for events and activities
  • Work under the guidance of the sponsorship and membership director
  • Liaise with Promotions & Membership, Social, Wellbeing reps early in the year to plan out the sponsorship requirements for the year
  • Update the 2024 Prospectus and send to all potential sponsors
  • Actively seek out new sponsors

 

Ressies Representatives x2

  • Management of ressies
  • Monthly food suuplies from Costco
  • Weekly Friday pizza supply
  • Monitor the cleaning status of ressies and report to ISS when required
  • Arrange for 6 monthly carpet cleanin and outdoor pressure wash occurs
  • Ensure daily kitchen supply of milk/juice/bread/spread/fresh fruit occurs
  • Weekly clean out of unlabelled food in the fridge
  • Water the plans in liaison with the eco team
  • Monitor the access to the locker room and arrange for annual locker clean out
  • Support the social and wellbeing team to run events in ressies
  • Monitor the noticeboard and ensure posters are only pinned to the noticeboard area
  • Ensure ressies continues to be a clean and welcoming space for JMSA members

 

Social Representatives x 2

  • Organise regular social events- x1 per rotation
  • Organise the annual Northern Health Doctors Ball, with support from a Ball Subcommittee
  • Ensure events are accessible and welcoming to all JMSA members

 

Wellbeing Representatives x2

  • Provide a point of contact for JMSA members in need of support and direct them to resources available
  • Organise wellbeing events- Ramadan snack packs, easter lunch, crazy socs 4 docs day, ruok day, bubble tea day etc
  • Advocate on issues that impact training Doctor wellbeing

 

Stream Representatives

Anaesthetics Representative x1

  • Advocate on behalf of JMOs working in the Anaesthetics Department
  • Act as point of contact for staff in the units with concerns or suggestions
  • Regularly Report the conditions and staffing within these units

Critical Care Representatives x 1

  • Advocate on behalf of JMOs working in the Critical Care HMO program
  • Act as a JMSA point of contact for staff in these units with concerns or suggestions
  • Regularly report the conditions and staffing within these units
  • Suggest and facilitate educational events in consultation with the education officers

ED Representative x1

  • Advocate on behalf of JMOs working in the Emergency Department
  • Act as point of contact for staff in the units with concerns or suggestions
  • Regularly report the conditions and staffing within these units

 

GP Representative x1

The GP training representative will be either a Northern Health JMO accepted to a GP training program or a local GP registrar completing GP training and hospital based terms

  • Support Northern Health JMSa members interested in GP training through the GP interest whatsapp group
  • Liasie with the Northern Health GP Liaison Officer and RACGP/ACRRM to support members through the GP application process
  • Run careers nights, information sessions, exam and interview practice sessions

ICU Representative x1

  • Advocate on behalf of JMOs working in the ICU Department
  • Act as point of contact for staff in the units with concerns or suggestions
  • Regularly report the conditions and staffing within these units

 

Intern Representatives x2

  • Advocate on behalf of the intern cohort at Northern Health
  • Act as point of contact for members in the units with concerns or suggestions
  • Regularly report the conditions and staffing within these units

 

Medicine Representatives x 2

  • Advocate on behalf of JMOs working in the medical units
  • Act as a JMSA point of contact for staff in these units with concerns or suggestions
  • Regularly report the conditions and staffing within these units
  • Suggest and facilitate educational events in consultation with the education officer(s)

O & G Representative x1

  • Advocate on behalf of JMOs working int the O&G Department
  • Act as point of contact for staff in the units with concerns or suggestions
  • Regularly Report the conditions and staffing within these units

 

Paediatrics Representative x1

  • Advocate on behalf of JMOs working int the Paediatrics Department
  • Act as point of contact for staff in the units with concerns or suggestions
  • Regularly Report the conditions and staffing within these units

 

Psychiatry Representative x1

  • Advocate on behalf of JMOs working int the Psychiatry Department
  • Act as point of contact for staff in the units with concerns or suggestions
  • Regularly Report the conditions and staffing within these units

Surgical Representatives x 2

  • Advocate on behalf of JMOs working in the surgical units
  • Act as a JMSA point of contact for staff in these units with concerns or suggestions
  • Regularly report the conditions and staffing within these units
  • Sit on and represent the Northern surgical JMOs on the Austin/Northern Surgical Association (ANSA)
  • Suggest and facilitate educational events in consultation with the education officers